Impaired Performance Aegrotat

To provide policy and procedures for situations where learners are absent from an assessment event or are unable to perform to the best of their ability through critical circumstances beyond their control which may include: illness, injury, bereavement, family crisis, or other unpredictable events.

Policy

1           Where a learner is unable to undertake an assessment through critical circumstances beyond their control which may include illness, injury, bereavement, family crisis, or other unpredictable events, an impaired performance/aegrotat application will be considered.

2           Where a learner considers that their performance in an assessment has been seriously impaired through critical circumstances beyond their control which may include illness, injury, bereavement, family crisis, or other unpredictable events, an impaired performance application may be made for reconsideration of result.

3           Heads of College are responsible for ensuring that all applications are processed according to the approved Otago Polytechnic Ltd procedures (see SOP).

Any reconsideration of result following an impaired performance application must not disadvantage the learner.

Procedures

1           Applications for impaired performance should be completed in writing on the Otago Polytechnic Ltd form and be accompanied by the required documentation (see SOP).

2           Applications must be lodged as soon as practicable before or after the date of assessment, with Head of College and before any assessment result has been issued.

3           Applications will not be considered after the assessment result has been finalised.

4           If a learner is sick on the day of an assessment, every attempt must be made to notify the appropriate Programme Head of this.

5           Heads of College will obtain lecturer's recommendations and decide the outcome of the application.

Records are to be kept by the School/College and retained for 7 years after date of last action (see SOP).

Definitions

Impaired Performance

This term applies where a learner considers that their performance in completing any major item or items of work for an assessment in a course has been impaired through critical circumstances beyond their control which may include illness, injury, bereavement, family crisis, or other unpredictable events, may apply for re-consideration of the result for the assessment.

Aegrotat

Aegrotat is a term that applies when a learner is unable to undertake an assessment activity through critical circumstances beyond their control which may include illness, injury, bereavement, family crisis, or other unpredictable events. An Aegrotat Pass is the granting of credit for a course/assessment in which the required assessment was not taken.

Approved by:
Dr. Megan Gibbons
Chief Executive
22/11/2020