Management Reporting of Contracts to Board

Approval Date
28 July 2022
Approved By
Otago Polytechnic Limited Board
Next Review
30 July 2023
Deputy Chief Executive: Corporate Services
Baldrige Criteria

To keep the Otago Polytechnic Limited (Ltd) Board informed of major contracts and to enable the Otago Polytechnic Ltd Board to perform its governance and fiduciary roles in governing Otago Polytechnic Ltd.


The Otago Polytechnic Limited Board (Board) requires management to report to the monthly Board meeting as follows:

      a. Routine contract renewals over the value of $50,000 (exclusive of GST).

      b. Contracts that are not routine contract renewals over the value of $20,000 (exclusive of GST).

 To inform the report to the Board, a Contracts Register will be kept by the Contracts Manager using the contracts database (Contract Eagle) and the register shall clearly identify the following:

  1. Parties to the contract.
  2. Expiry or renewal date.
  3. Value.
  4. Provide a subject section, i.e., Operating Lease, Partnership Arrangement, Service Provision, etc.

Adam La Hood Signature

Approved by:
Adam La Hood
Chair: Otago Polytechnic Limited Board
28 July 2022


Policy Version: V6; Previously Coded CP0003