Management Reporting of Contracts to Board

To keep the Otago Polytechnic Limited (Ltd) Board informed of major contracts and to enable the Otago Polytechnic Ltd Board to perform its governance and fiduciary roles in governing Otago Polytechnic Ltd.

Education and Training Act 2020 and  

Education and Training Amendment Act 2021 and subsequent amendments.

The Otago Polytechnic Limited Board (Board) requires management to report to the monthly Board meeting as follows:

      a. Routine contract renewals over the value of $50,000 (exclusive of GST).

      b. Contracts that are not routine contract renewals over the value of $20,000 (exclusive of GST).

 To inform the report to the Board, a Contracts Register will be kept by the Contracts Manager using the contracts database (Contract Eagle) and the register shall clearly identify the following:

1. Parties to the contract.
2. Expiry or renewal date.
3. Value.
4. Provide a subject section, i.e., Operating Lease, Partnership Arrangement, Service Provision, etc.

Approved by:
Adam La Hood
Chair: Otago Polytechnic Limited Board
28 July 2022

Policy Version: V6; Previously Coded CP0003