Programme Guide and Academic Content for Publication - OPBD Procedure

Approval Date
10 June 2023
Approved By
Chief Executive
Next Review
30 November 2024
Deputy Chief Executive: Academic Delivery/or equivalent
Baldrige Criteria
Customer focus

To provide operational procedures for publications that inform prospective ākonga/learners on approved (current and unified) programmes of study at the Otago Polytechnic Business Division of Te Pūkenga.

  • In providing academic information both within and externally to Otago Polytechnic Business Division (OPBD), the kaimahi/staff responsible (refer to clause 2 and 3) for providing that information are to ensure that only approved academic information is used in:
  • Programme/Course Information.
  • Awards and Certificates.
  • Advertising.
  • Promotional Collateral
  • Programme Guide
  • Student Management System (SMS).
  • Information to Academic Registry, Customer Services, and the Contact Centre.
  • Online Platforms – including the website and social media.
  •  Media and public relations (PR).
  • 2. Academic Excellence are responsible for providing approved academic information, to Marketing, Sales and Communications/or equivalent for use in internal and external publications including, but not limited to programme guides, brochures, online information sheets, and advertising.
  • 3. Marketing, Sales and Communications/or equivalent is responsible for the preparation and final presentation of all programme of study guides and other publications produced by OPBD. This includes proofreading, editing, layout and design.
  • 4. The programme guide is produced annually and includes:
  • Otago Polytechnic Business Division information
  • Programme specific information
  • 5. A request for the following information, and associated timelines, will be communicated by Marketing, Sales, and Communications to Heads of College:
  • Title of Programme (including any embedded qualifications).
  • Entry criteria (including International English Language Testing System (IELTS).
  • Specialty or major areas of study.
  • Approved indicative fees.
  • Location/s including on-campus, distance, and online.
  • Full-time or part-time durations.
  • Start date(s).
  • 5.1 This information must be taken from the approved Programme Document and Learner Management System.
  • 5.2  Additional information required for online programme information sheets includes but is not limited to:
  • Credits.
  • Level of qualification.
  • Application dates.
  • Programme code.
  • Unique selling points.
  •  Selection process/additional requirements (i.e., interview or portfolio).
  • Additional costs and course descriptions.
  • 6. Proposed programmes of study can be listed in the programme guide and online programme information sheets provided an asterisk is placed at the end of the title with a footnote stating “*subject to final approval”.
  • 6.1. These programmes of study can only be listed after Te Poari Akoranga, Te Pūkenga Academic Board approval.