Graduation happens twice a year – in March and September.

It’s a big deal for our ākonga and we know all our kaimahi work hard to make this a memorable event for them. 

We’ve pulled together some kaimahi FAQs and hope these answer any questions you have. We also have a series of webpages about graduation on the website.

How do I change my regalia settings in Tūhono?

Check out this blog for a rundown of how to do this. 

There will always be a cut-off date for any kaimahi who want to register for regalia so please keep an eye out for this. We need to pull the report for kaimahi regalia in the weeks before grad to give us time to prepare.

Do I need to pay for my regalia?

No, kaimahi don't need to pay for their regalia.

When is the Gown Room open for collection of regalia?

The Gown Room is located in B Block and you can easily get there by walking along Harbour Terrace (note that St David Street is closed during December 2022 for roadworks).

Date Time
Friday 3 March 2023 1.00pm-4.00pm (Staff only)
Monday 6 March 2023 12.00pm-2.00pm (Staff only)
2.00pm-4.00pm (Public)
Tuesday 7 March 2023 12.00pm-4.00pm (Public)
Wednesday 8 March 2023 10.00am-7.00pm (Public)
Thursday 9 March 2023 10.00am-7.00pm (Public)
Friday 10 March 2023 9.00am-12.00pm (Public)
Can I collect regalia on behalf of my team?

Yes BUT please email ahead to let us know that this is what you’re doing. We can then make sure they’re ready for you to collect.

 Only individual requests will be handled at the Gown Room itself.  

Will you be delivering regalia?

No, we don't have capacity to do this. 

Please remember to come to the Gown Room (B Block) to collect your regalia. 

When / where can I drop off my gown?

For University regalia

Kaimahi MUST drop off their regalia as they leave the Town Hall. The drop-off area is located in the Town Hall foyer (in the glass bubble area).

OP regalia 

Kaimahi can drop their regalia off as they leave the Town Hall or you can return this during the following times: 

Date Time Location
Friday 10 March 2023 4.00pm - 5.00pm Gown Room (B block)
Monday 13 March 2023 10.00am - 2.00pm Gown Room (B block)
Tuesday 14 March 10.00am - 2.00pm Gown Room (B Block)
Wednesday 15 March 8.30am - 5.00pm  Customer Services, The Hub
Thursday 16 March 8.30am - 5.00pm Customer Services, The Hub
Friday 17 March 8.30am - 5.00pm Customer Services, The Hub

Please return your regalia to us in the plastic bag that it comes in (along with the paper slip with your name on it). 

Where can I find times and locations for the pre-grad events?

All the pre-grad events that we have received information about, have been listed on this webpage for graduands.

If I’m kaimahi and I’m graduating, do I need to check in at the Glenroy?


 You are still included in our list of graduands and we need to make sure you’re there on the day. 

If you’re graduating in the first ceremony, please make sure you’re at the Glenroy Auditorium by 11.30am. If you’re graduating in the second ceremony, please make sure you’re at the Glenroy Auditorium by 2.30pm. 

This is essential as your name will not be read onstage unless you have checked in at the Glenroy Auditorium.

Where do kaimahi who are graduating sit during the ceremony?

Graduating kaimahi have two options. The one which we strongly advocate for and prefer kaimahi to do is the first option

  1. Kaimahi do exactly what a regular graduand does for the ceremony. You will line up in the Glenroy Auditorium after you’ve checked in, be led through to the Town Hall behind the piper, sit with the graduands during the ceremony, cross the stage and then sit back with the graduands. 
  1. Or, you can check in, line up, sit with the graduands, cross the stage and then either:
  • sit in the front row of the public seating which is reserved for kaimahi (remembering to tell the graduate behind them to continue back to the main graduate block of seating), or
  • join fellow staff on the stage (if there is a vacant seat).

In exceptional circumstances, staff members may be given permission to sit on the stage throughout the ceremony. To join the line from the stage and then to go back to the same seat on the stage after crossing. This is disruptive to the flow of the event however so will only be allowed in very rare situations.

I’m not graduating and am going to sit on stage, where do I meet the other kaimahi?

Official Party

  • Please go to the Green Room.

Rest of kaimahi

  • Please meet at Door C of the Town Hall. 

If you are sitting on stage, please remember to smile throughout the ceremony as the event is being live streamed.