Monitoring of Degree and Postgraduate Qualifications - OPBD Procedure

To provide operational procedures for the monitoring process for degree and postgraduate qualifications at the Otago Polytechnic Business Division of Te Pūkenga.

Degrees and Related Qualifications Guidelines for Programme Approval and Accreditation to Provide Programmes. NZQA.

Guidelines for the monitoring programmes leading to diplomas, degrees, and related qualifications at levels 7-10.

1. All approved Level 7 programmes of study leading to diplomas, degrees and related qualifications at Levels 7-10 will be subject to an annual monitoring process and will comply with New Zealand Qualifications Authority (NZQA) requirements.
2. There are two (2) monitoring processes:

2.1 NZQA-managed monitoring for new programmes of study leading to diplomas, degrees, and related qualifications at Levels 7 - 10 in the first years of delivery; and

2.2 Monitoring by Annual Programme Evaluation and Review (APER) report.

2.1 NZQA-Managed Monitoring:

2.1.1. In this instance, the monitoring process is managed by Otago Polytechnic Business Division (OPBD) following application to and approval from NZQA for delegated responsibility for monitoring by Annual Programme Evaluation Review (APER) to manage the annual monitoring process. This includes the OPBD appointment of an External Monitor.

2.1.2. Where monitoring is by an NZQA-appointed Monitor, the Head of College or delegate organises the Monitor's visit following the first year of delivery in the first quarter of the second year of delivery and thereafter annually. NZQA is notified of each visit and may attend the first visit.

2.1.3. Following each visit, the Monitor sends a report to NZQA and refers it back to OPBD for checking factual accuracy. Heads of College or delegate are responsible for addressing the Monitor’s recommendations in the subsequent report to the monitor and the APER.

2.2 Monitoring by Annual Programme Evaluation and Review (APER) Report/Self-Monitoring.

2.2.1. When the Monitor considers that the programme of study and its delivery is stable and that all conditions for changing to a self-monitoring status have been met, the Monitor will recommend to NZQA that OPBD be invited to apply for self-monitoring/APER.  

2.2.2. This application must outline mechanisms to ensure independent, external academic input by an OPBD-appointed Monitor.

2.2.3. Where monitoring is by APER, the Director: Academic Excellence/or equivalent, following completion of the APER report and any OPBD required meeting/s, prepares these for submission to NZQA by the required deadline each year.

3. The Head of College or delegate notifies the Director: Academic Excellence/or equivalent and the Deputy Chief Executive: Academic Delivery/or equivalent of impending Monitor’s visits and arranges a meeting between the Monitor and these parties.
4. The Head of College or delegate ensures that the Director: Academic Excellence/or equivalent and the Deputy Chief Executive: Academic Delivery/or equivalent receive a copy of the Monitor’s report.
5. The Head of College or delegate ensures the final Monitor's report is uploaded to the centralised repository.

NZQA Guidelines for Monitoring Programmes Leading to Diplomas, Degrees and Related Qualifications at Levels 7 to 10

Self-Assessment and Internal Evaluation policy

Policy Version: V8 Previously Coded: AP0707